You can define the text that appears in the Value column in the Additional Information view.
For single-value additional fields, you can define the text displayed in the Value column of the Additional Information view. For multiple-value fields, you can also set the text displayed in the extra relationship field.
To define the text that appears in the view, you create format strings. A format string can include both text and tokens representing the data entered in the fields.
The additional field for Language is structured with the following fields and data:
- Language (French)
- Speaking Ability (Expert)
- Writing Ability (Capable)
- Reading Ability (Capable)
You might want to display these values in InterAction like this:
Language: French (Speak: Expert, Write: Capable, Read: Capable)
To do this, you would set up a format string like this:
%1% (Speak: %2%, Write: %3%, Read: %4%)
The numbers in percent signs (%) are tokens representing the fields. The first defined field uses 1, the second uses 2, and so on.
Using Tokens in a Format String
You cannot change the format string after saving the additional field definition unless you unlock the dialog box. For details about unlocking the dialog box, see Unlocking the Settings Dialog Box for Changes.
In some cases, you may want to prevent static text from appearing for the field if the corresponding field has no value. You can accomplish this by enclosing the “conditional” text within tilde (~) characters. InterAction will only display the text within the tilde if at least one of the tokens contains a value.
If you configure the field as a multiple-value additional field, you can select to include the extra relationship field. When you select the additional field in the Additional Information view, the relationship field appears in the second column.
You can define a format string for the relationship field just as you do for the regular field. The tokens and tilde characters work in the same way.
Define How InterAction Should Display the Field Values in Multi-Column Additional Fields
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If not already done, define the fields to include in the additional field as described in Define the Fields or Columns for the Multi-Column Additional Field.
You cannot change the format string after saving the additional field definition.
- Enter the Format String. You can include both text and tokens in the string.
- If you are creating a multiple-value additional field and using the relationship field, enter a format string under Multiple Values as well.
- When you are finished defining the format string, move on to the next step in configuring the additional field (see Defining How Field Values Are Exported).