Creating Lists and List Items

If you define a field with the List type, you need to define the list items to be available in the list.

You do this by creating a list and adding items to it. You can use the same list for any number of additional fields that use the variable field extension.

Any user defining an additional field with the variable field extension can select to use any existing list for a field.

However, the extension provides some control over editing the lists. The following rules are used:

• Any user can create a list when configuring an additional field definition.
• You can only edit an existing list when editing the additional field definition you used to create the list.
• Any lists created by the system administrator can only be edited by the system administrator.

Create a New List for Use with the Variable Field Extension

If you are creating a new additional field definition, you must save the new definition before you can edit the lists.

1. If not already done, create or edit the additional field definition and open the Field Extension Settings dialog box.
   • This dialog box opens automatically if you are creating a new additional field and you select to use the variable field extension.
   • If you are editing an existing field, edit the field normally and choose the Settings button.
2. Choose the Edit Lists button. The Edit Lists dialog box will appear and display all existing lists you have access to edit.
3. Choose New. Enter the name of the list and choose OK.
4. To add items to the new list, select it and choose Next. See Create and Edit the Items on a List for details.
5. When you are finished creating lists, choose Close.

Delete a List

1. If not already done, edit the additional field definition you were using when you created the list and open the Field Extension Settings dialog box.

2. Choose the Edit Lists button. The Edit Lists dialog box will appear and display all existing lists you have access to edit.

   If the list does not appear in the Edit Lists dialog box, you may not be editing it from the correct additional field definition. Be sure to open the definition for the field you were editing when you originally created the list.

3. Select the list to delete and choose Delete.
4. Choose Close.

Create and Edit the Items on a List

1. If not already done, edit the additional field definition you were using when you created the list and open the Field Extension Settings dialog box.
2. Choose the Edit Lists button. The Edit Lists dialog box will appear and display all existing lists you have access to edit.

3. Select the list to edit and choose Next. A dialog box showing all the existing list entries will appear:

   

4. Add and edit the list items as needed:

   To	Do This
   Enter a new list item	Select an empty row in the list and type the list item, then press Enter. You can also choose Add and type the list item.
   Edit an existing list item	Double-click the item in the list, edit the text and then press Enter.
   Delete an existing list item or items	Select one or more items in the list and choose Remove or press Delete. When prompted to confirm, choose Yes.
   Find a particular item in a long list	Choose Search, then enter the item to find and choose OK.

   You can also enter several list items at once by copying a list of items from another program and pasting them into the list. Just copy the list of items from the other program, select the first empty row in the dialog box, and press CTRL+V. Each item will be pasted into a separate row.

5. When you are finished editing items, choose Done.